Submission Deadlines

Poster Abstracts

Poster presentations communicate diabetes concepts and data to an audience using a combination of visuals (graphics, charts, diagrams, etc.) and text. An opportunity to engage ADCES25 attendees in discussion is made available through allocated poster time. Posters that meet defined criteria will be selected as Distinguished Posters for brief presentations by authors on a dedicated stage in the ADCES25 exhibit hall and identified by special ribbons in the poster hall. The Education and Research SubCommittee Chairs will be selecting the Distinguished Posters based on the following criteria:

• Sustainable: Can be applied or implemented in different diabetes care and education settings by the members of the diabetes care team.

• Inclusive: Involves the care team and DCES at different levels; using different members of the team to demonstrate outcomes of Diabetes Care and Education.

• Employs Behavior Modification Techniques: True to the impact of DCES; what DCES bring to the table that others on the extended care team do not.

• Addresses Health Equity: Serves the need(s) in underserved and under-resourced populations/communities.

Education Poster Abstract Requirements:

• Poster Title: 90 characters or less; ADCES reserves the right to adjust titles.

• Presenters: Presenters and planners who contributed to the work discussed in the education session proposal are to be listed. Please note there is a limit of 3 presenters.
  • Contact Information: Name, email address.
  • Professional Information: Title/Position, Company/Organization, Credentials.
  • Role: Primary presenter, Co-presenter.

• Select a Track (See full track descriptions above).

• Description of Poster: Click here to see an example of a great presentation/poster description.

• Deadlines and Policies – Must indicate acceptance of all policies:
  • Monday, June 16, 2025 - Deadline to submit speaker headshots and attestation in the speaker management site.
  • Tuesday, June 17, 2025 - Recording – If accepted, you will be required to submit an audio file to accompany your digital poster for uploading by this date to be considered for the Distinguished Poster Award.
  • Friday, May 30, 2025 - One presenter must be registered for the conference. Registration is not complimentary.
  • Friday, August 8, 2025 - At least one presenter must travel to the conference to present the poster in person, and the poster must be set up in the Exhibit Hall by 8:00 AM.
  • Physical Poster Size – max size 36"H x 60"W

Research Poster Abstract Requirements:

Poster presentations communicate diabetes research using a combination of visuals (graphics, charts, diagrams, etc.) and text. An opportunity to engage ADCES25 attendees in discussion is made available through allocated poster time.

• Poster Title: 90 characters or less; ADCES reserves the right to adjust titles.

• Presenters: All presenters and co-presenters should be listed. Please note there is a limit of 3 presenters.
  • Contact Information: Name, email address.
  • Professional Information: Title/Position, Company/Organization, Credentials.
  • Role: Primary presenter, Co-presenter.

• Select a Track (see full track descriptions above).

• Background/Purpose

• Research Hypothesis and/or Research Questions and Specific Aims

• Methods/Methodology

• Complete Results: Only completed results will be reviewed for consideration.

• Conclusions: (Impact on Diabetes Care and Education)

• Brief Description: 350 words or less. This will be used in our online program for accepted abstracts. Example of a solid Research Session description that includes all the required components. Research Session Description Example.

• Complete List of Authors: A list of authors of the research, with names, credentials, and institutional affiliations (not a list of presenters).

• Source of Funding: (if applicable)

• Deadlines and Policies – Must indicate acceptance of all policies:
  • Tuesday, June 10, 2025 - Deadline to be considered for ADCES Research Award which recognizes outstanding work in the scientific area of diabetes care and education. The project that best highlights excellence in research and supports positive health outcomes in line with the ADCES strategic aims will be chosen for the award. The research awardee will be announced at the annual meeting, receive a one-year ADCES membership, and registration for ADCES25. 
  • Monday, June 16, 2025 - Deadline to submit speaker headshots and attestation in the speaker management site.
  • Tuesday, June 17, 2025 - Recording – If accepted, you will be required to submit an audio file to accompany your digital poster for uploading by this date to be considered for the Distinguished Poster Award.
  • Friday, May 30, 2025 - One presenter must be registered for the conference. Registration is not complimentary.
  • Friday, August 8, 2025 - At least one presenter must travel to the conference to present the poster in person, and the poster must be set up in the Exhibit Hall by 8:00 AM.
  • Physical Poster Size – max size 36"H x 60"W
  • Promotional Materials – ADCES reserves the right to change poster titles, descriptions, etc. for use in the promotional materials.